Set permissions for a storyboard

By setting permissions for a storyboard, you define the level of access that groups or users have for the storyboard.

Permissions priority rules

When setting permissions, consider the following rules:

• User-level permissions take priority over group-level permissions.

  Example: If a user is allowed to edit a storyboard, but at the same time, this user is a member of a group that does not have the permission to edit, the user will still have the capability to edit the storyboard.

• The most restrictive permissions take priority when a user belongs to several groups at the same time.

  Example: A user belongs to both groups, Group A and Group B. Group A can edit the storyboard, but Group B does not have this permission. The user will not be able to edit the storyboard.

Prerequisites

• You have all the necessary role permissions granted by an administrator in Access Manager.

  Permissions

  storyboards.access

  storyboards.storyboard.set-permissions

• You have a storyboard in the Storyboards pane.

  For the content in Shared with me, you need to have the View, Set permission shared content permissions granted by the sharer.

Procedure

1. On the application sidebar, click Storyboards.

   The Storyboardspane appears. For details, see Storyboards pane.

2. For the storyboard (tile or row), point to More actions, and then select Share > Set permissions.

   Alternatively, you can open the storyboard by clicking Storyboard options on the Storyboards toolbar, and then select Share > Set permissions.

   The Storyboard permissions dialog appears.

3. Specify for whom you want to set permissions for the storyboard. You cannot simultaneously add groups and users.

   • To add groups – Click the Groups tab, and then click the appropriate groups on the list.

   • To add users – Click the Users tab, and then click the appropriate users on the list.

   The selected groups or users appear in the recipients list. To remove a recipient from the list, click next to the corresponding name.

4. Click Add.

   The selected recipients appear in the list in edit mode.

   

5. Define the permissions for each recipient.

   Storyboard permissions

   The following permissions can be set for a storyboard.

   Note: The options that are allowed for a recipient also depend on the recipient’s role permissions granted in Access Manager. For details, search for “Permissions” in Access Manager Online Help.

   Permission	Recipient is allowed to
   View	Open the storyboard in view mode with the following options on the storyboard menu: Modify Change color Tags (add private tags) Share Embed Download Remove from list
   Duplicate	Create copies of the storyboard. The following option appears on the storyboard menu: Duplicate
   Share	Reshare the storyboard. The following option appears on the storyboard menu: Share Share
   Edit	Modify the storyboard and manage subscriptions. The following options appear on the storyboard menu: Modify Edit Rename Tags (add public tags) Update tile preview Subscribe Add subscription Manage subscriptions Certify / Edit certification Important: If multiple users are editing the storyboard at the same time, the last saved changes are applied.
   Publish to web	Publish the storyboard to the web. The following options appear on the storyboard menu: Share Publish to web Generate URL Manage URLs
   Set permission	Manage permissions for groups and users in the Storyboard permissions dialog. The following option appears on the storyboard menu: Share Set permissions

   You can select a role, which is a preset group of permissions.

   Roles for storyboard permissions

   You can select one of the following roles to grant a preset group of permissions:

   • Viewer – View, Duplicate, Share
   • Author – View, Duplicate, Share, Edit
   • Manager – View, Duplicate, Share, Edit, Publish to web, Set permission.
   • Custom – A set of permissions that does not correspond to any of the roles.
   • None – To deny all the permissions. This option is needed, for example, when you granted some permissions to a group but want to deny access for a specific member of a group.

   To change permission, click Denied or Allowed. The role name changes automatically depending on the granted permissions.

   To grant or deny all permissions, point to More actions, and select the needed option.

6. Click Apply to save the permissions for the added recipients.

   Now you can add more recipients to the list, either groups or users.

7. To edit the permissions for a recipient, point to More actions and click Edit. After your changes, click Save on the right side of the row.

   To remove a recipient, point to More actions on the corresponding row and click Delete.

8. Click Close.

   For the recipients, the storyboard appears under Shared with me in the Storyboards pane with the corresponding permissions.